What does My Timesheet do?
My Timesheet allows SingleOps users to seamlessly clock-in, clock-out, or record any timing event during their work day. Each user has one time sheet per day where they are able to add events for themselves and their assigned labor resources, and to submit those events for approval when the day is complete. Admin users are then able to review all time sheets to edit or approve.
How do I use My Timesheet?
Choose the new timesheet icon in the menu bar and click My Timesheet. Add an Event, choose the event type, select the labor resource(s), enter the correct time, enter a description (optional), and create event. SingleOps users can create and submit timesheets for any labor resources who have been assigned to them.
Donald is the crew leader for three employees: Huey, Dewey, and Louie. Upon arrival at the job site, Donald can create a clock-in event for each.
NOTE: In this scenario, DONALD is the SingleOps user. Huey, Dewey, and Louie are not SingleOps users, but are, instead, labor resources which have been created for and assigned to Donald. Every timesheet event for Huey, Dewey, and/or Louie will be taken by DONALD, not by the labor resources themselves. This ensures the events are entered correctly on behalf of the labor resources, and keeps the SingleOps user costs low: you pay only for crew leaders, not for labor resources assigned to the user.
Here's the My Timesheet page before any activity has been logged for the day:
Now let's watch as Donald clocks in his crew. Since most actions with a crew are taken as a team, SingleOps will, by default, show all your labor resources in the timesheet event. You can keep this and perform the action for everyone - or you can deselect any members for whom the action is not intended (click the 'X' beside their name to remove that resource from the event).
The start time (and any time value) can be entered in one of three ways:
• you can select the hours or minutes and use the scroll to increment/decrement the value (as Donald did in the GIF above);
• you can highlight the hours or minutes and type the desired value directly into the dialog;, or
• if you wish to enter the current time, i.e., 'now', you can click the reticle (scope icon) at the bottom left of the time entry modal
Take care when entering the times as they cannot be modified apart from submitting the sheet and having an administrator make the change. This is by design to prevent manipulation of the times by your crews or labor resources.
The event can vary based on the action being taken by the crew, but the crew leader should take care to always ensure there is a corresponding clock-out event for any clock-in event. Failing to clock out can cause issues once the labor hours are submitted for the job.
Some companies will use unpaid breaks to denote when the resource(s) come off the clock for a break (take care to then use a corresponding event when the break is over to put the resource 'back on the clock'). Other companies may elect to use paid breaks - and use the events to simply note when the break starts/stops.
When all events for a given day have been captured by the crew leader, he/she should submit the timesheet for approval by whomever is tasked with reviewing and submitting the time. This 'check-and-balance' method ensures the greatest accuracy by not applying the times to the job labor until it has been verified.
Can I associate events with actual site visits?
Yes, if you choose 'Visit' as the event type, you will be prompted to choose the visit you are starting and the option to complete the visit from this page. The accurate labor details will automatically show on the Completed Jobs page.
How do I manage timesheets for multiple employees?
Admin users are able to manage multiple timesheets and approve them by choosing 'Manage Timesheets' from the timesheets icon. Each entry can be reviewed, edited, and approved or rejected from this page.